Parish Secretary

Broad Statement of Responsibilities

The Cluster churches of St. Catherine, St. Joseph and St. Francis Xavier is
seeking to fill the position of Parish Secretary. This position normally works 32
hours per week. This is more than a job – it is a ministry of assisting people of
the parish, the community, and the diocese of Grand Rapids. In many cases,
this person will be the first point of contact representing the cluster. We are
looking for someone who is willing to take this ministry in a Christ-like
professional manner, support our pastor, and who will function as an
enthusiastic member of our parish team.

Specific Duties

• Meeting parishioners and the public whether by phone, email, or in person
  assisting in answering inquiries, questions, and needs, and redirecting as
  necessary
• Schedule and coordinate all events going on in the parish, including the
  Church, school events, office, and parish hall and record on the parish
  calendar
• Receives, records, and documents any donations, contributions or
  fundraising money according to parish procedures for cash receipts
• Collects and prepares weekly bulletin information while meeting publication
  and printing deadlines, as well as weekly Prayers of the Faithful and
  Announcements
• Schedules Masses and other liturgical celebrations, e.g., weddings,
  funerals with the pastor
• Record sacramental celebrations (Baptisms, 1st Communions,
  Confirmations, Weddings, and Funerals)
• Maintain sacramental records and assure that information reaches the
  parish census database
• Work with pastor, family, luncheon committee and music minister to assure
  that all liturgical, conical, and pastoral needs are met for the particular
  celebration
• Coordinate and record the purchase of parish cemetery lots
• Oversees the opening and closing of the parish offices on scheduled work
  days
• Opens and distributes incoming mail as well as arranges out-going mail and packages, including bulk mailings when necessary
• Organize and maintain ministry schedule for Lectors and Eucharistic ministers
• Other duties as assigned

Supervisory Responsibilities

This person has no supervisory responsibility, but must coordinate with and
work closely with part time personnel and volunteers who provide coverage
for the secretarial position when the parish secretary is not available.

Knowledge, Skills, and Abilities

• Computer Skills: proficiency in Microsoft Office, specifically Excel, Word,
  Publisher and PowerPoint as well as being comfortable with the internet, and
  email
• Organizational Skills: ability to keep accurate records and general office files
  in good working order
• Able to organize and use computer-based files
• Confidentiality: commitment to keep various information confidential
• Customer Service: applicant is required to greet the public, answer questions
  via phone and/or email in a Christ-like, friendly and welcoming manner.
• A working knowledge of social media

Qualifications

• Successful candidates must have a working knowledge and understanding
  of the Roman Catholic beliefs, customs, parish life, church structure and the
  liturgical seasons
• Self-starter: applicant works alone and must be self-motivated to complete
  tasks without close follow through
• Interpersonal Skills: applicant must work with the pastor, parish staff, various
  parish committee members as well as members of the larger Church, e.g., the
  diocese and deanery, in a Christ-like, friendly and welcoming manner

To Apply

If interested please send your resume to Todd Kline at [email protected].