Job Summary
The Athletics Administrative Assistant supports the mission of Catholic Central High School by providing
administrative support for the Athletic Director, Assistant Athletic Director and Main Office Administrative Staff.
Responsibilities include management of databases, athletic scheduling, and athletic website content. Duties
will also include filing correspondence, forms, and reports; arranging for transportation to athletic events and
field trips; and maintaining a daily schedule of building use for school and community use purposes.
Reporting Relationships
Reports to Athletic Director
Duties and Responsibilities
- Database management of all student athlete eligibility data via Excel and other database management systems
- Manages on-line athletic rosters, schedules, and maps; orders athletic letters, certificates, pins, and other materials for athletic awards banquets. Responds to inquiries concerning athletic events
- Works with Athletic Director to arrange for and verify officials to work at athletic events via the ARBITER Sports system; communicates with coaches and Athletic Director to schedule, reschedule, or confirm athletic events. Reserves fields and gymnasiums. Makes arrangements for accommodations for overnight athletic trips
- Works with Athletic Director and Staff Accountant to maintain accurate banking records, including accounts payable and receivable for the Athletic Department
- Assists Athletic Director in arranging for ticket takers, timers, scorekeepers, and supervision for home athletic events each season
- Manages the on-line master athletic calendar; maintains monthly activity calendar; maintains daily athletic event calendar, and updates with changes and additions to the athletics website
- Makes arrangements for transportation to athletic events and field trips; communicates with the Transportation Department; arranges for rental of buses and vans if not supplied by district; maintains file of transportation costs
- Assists the content manager for school athletics website including individual pages for each sport and all advertisers
- Schedules community classes and events; composes correspondence to make arrangements for events as needed
- Maintains daily schedule of building and community use; keeps custodian, staff, the news media and others informed of building events
- Performs a variety of other office duties such as maintaining daily activity schedule, duplicating and distributing materials, answering the telephone, overseeing work of student office assistants, and filing a variety of materials
Working Conditions
Office environment; frequent interruptions; able to meet deadlines. Requires visual concentration on detail, dexterity, and precision.
Minimum Qualifications
Education and Experience
- Associates Degree or equivalent experience.
- At least one year of administrative and office experience is required.
- Practicing Catholic preferred.
Knowledge, Skills, and Abilities
- Through their work, further the Catholic mission and identity of the school
- In-depth knowledge and experience with database management systems and website design and content management
- Knowledge of secretarial practices and procedures
- Knowledge of correct grammar, spelling, and English usage
- Effective written and oral communication skills
- Ability to operate word processing equipment
- Ability to operate Google Drive Suite processing equipment
- Ability to attend to detail and follow tasks through to completion
- Ability to organize and set priorities
- Ability to work effectively under pressure
- Ability to maintain confidentiality
- Ability to remain flexible to changes in schedules and priorities
- Ability to communicate effectively with students, staff and the community
- Ability to establish and maintain effective working relationships with students, staff, and the general public
Deadline
Review of applicants will begin immediately and continue until the position is filled.
Interested candidates should contact:
Joe Curcuru
Athletic Director
[email protected]
To complete an application for employment please use the following link: application
Job Features
| Job Category | Schools |