Position Title: St. Simon Administrative Assistant
Reports To: Business Manager
FLSA Status: Hourly, Non-Exempt
Work Schedule: Hours to be determined in collaboration with Pastor/Administrator
Part Time/Full Time: Full time with 40 hours/week expected
Salary Range: $16 – $20/hr
Benefits: Group health and dental insurance, optical insurance, life insurance, participation in a retirement plan (LERP), tuition discounts for children attending LAC, 403(b) plan eligibility, flexible spending plan eligibility, 12 days of PTO in each of the first three years of employment
Position Summary
The St. Simon Administrative Assistant serves as a welcoming and professional presence in the parish office and provides comprehensive administrative and clerical support to the pastor and parish community. This role is essential in fostering effective communication, supporting parish operations, and promoting the mission of the Catholic Church.
Primary Responsibilities
- Perform general secretarial and administrative duties for the parish office
- Answer and direct phone calls; greet visitors and refer them to appropriate staff,
ministries, or resources - Open, sort, and distribute incoming mail; prepare outgoing correspondence
- Prepare and manage Mass intention requests
- Assist in coordinating parish volunteers, including recruitment, scheduling, and
communication - Maintain and manage the parish facilities calendar and scheduling of parish spaces
- Prepare the weekly parish bulletin
- Maintain the parish communications and social media platforms (e.g., Facebook)
- Assist the Pastor in coordinating maintenance of office equipment and parish facilities
- Open and securely close the parish office as required
- Maintain accurate sacramental records in accordance with diocesan policies
- Respond to routine inquiries regarding parish policies and procedures
- Provide additional administrative support to the Business Manager
- Provide pastoral assistance when the Pastor in unavailable
- Perform all other duties as assigned
Education Requirements
- High school diploma required; associate degree preferred
Experience Requirements
- 1–2 years of office or administrative experience preferred
- Experience with office software, scheduling systems, and document management
Knowledge, Skills, and Abilities
- Warm, welcoming, and professional demeanor as the first point of contact for the parish
- Ability to work collaboratively with parish staff and volunteers, as well as independently
- Strong verbal and written communication skills including email etiquette
- Ability to maintain strict confidentiality
- Proficiency in Google Workspace and Microsoft Office (Word, Excel, Publisher, PowerPoint)
- Typing proficiency
- Ability to learn parish-specific software (e.g., census and contribution systems)
- Strong organizational and time management skills
- Basic knowledge of the Catholic Church and its practices
- Familiarity with social media platforms or willingness to learn
Physical Requirements
- Ability to sit for extended periods while working at a desk or computer
- Ability to operate standard office equipment (computer, phone, copier, printer)
- Ability to lift and carry up to 20 pounds (e.g., files, office supplies)
- Ability to bend, reach, and move about the office as needed
- Adequate vision and hearing to perform essential job functions
Additional Information
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities. Duties and responsibilities may be modified or additional tasks assigned as needed by the Pastor.
To Apply
Please send your application to Kara Kriesel via email.
Job Features
| Job Category | Parishes |