Registrar and Guidance Department Administrative Assistant

Position

Registrar and Guidance Department Administrative Assistant

Description

This professional oversees and manages the creation of appropriate academic structure including, but not limited to, the matrix of students, teachers, courses and classrooms.

Primary Responsibilities

• Create the master academic schedule and schedule of all students, teachers and classrooms
• Create and update student report cards
• Update and maintain the integrity of academic records in the student information system
• Produce reports of information including, but not limited to: schedules, grades, classroom enrollment balance, etc.
• Issue transcripts for current and former students
• Create and maintain the academic course catalog
• Serve as the primary contact for students, parents and alumni who have questions regarding academic records
• Organize Honors Convocation in collaboration with the counselors
• Communicate with our Shared Services providers regarding student data and teacher course assignments
• Data collection/management
• Assist Guidance Department by answering phone calls, scheduling meetings, ordering supplies, greeting students and general support for counseling team
• Other duties as assigned

Job Qualifications

The Registrar shall be a person who is organized, well-rounded, detail-oriented, engaging, and facilitates growth and collaboration inside and outside of the institution.

Additionally

• Bachelor’s degree recommended
• Ideally, training in the use of academic and scheduling modules
• Ideally, a background in the construction of a master planning schedule
• Demonstrated experience in organizing and managing complex systems
• Extensive experience using Excel and ability to learn Google Workspace products
• Experience using Infinite Campus preferred
• Practicing Catholic preferred

Competencies

• Excellent written, oral, and analytical skills
• Organization and management skills
• Engaging and approachable
• Communication and collaboration skills
• Able to balance and prioritize a variety of competing priorities
• Able and committed to handling confidential information with care and discretion

Catholic Central High School (Grand Rapids, MI) is rich in both tradition and history. Founded in 1906 by Bishop Henry Richter and the Dominican Sisters, it is the oldest co-educational Catholic diocesan high school in the United States. It draws and benefits from a culturally diverse campus location and student body.

Check us out at: https://grcatholiccentral.org/

To Apply

Qualified candidates interested in joining the Catholic Central community should apply using this application

Resume, letter of introduction, college transcripts (unofficial copies acceptable), and contact information for three professional references can be sent to:

Jen Quint, Administrative Assistant, at jenquint@grcatholiccentral.org
Review of applicants will begin immediately.