Administrative Support
Posted 2 weeks ago

The Diocese of Grand Rapids Catholic Cemeteries is seeking candidates for an administrative assistant position for its Resurrection Cemetery office.

General Description:
Perform a wide range of administrative and office support activities for the managers and supervisors to facilitate the efficient operation of the organization.

Employee is expected to be courteous and have a professional demeanor towards all people they interact with.

  • Meet with grieving families in the planning of a burial.
  • Answer, screen and transfer inbound phone calls.
  • Receive and direct visitors and clients.
  • General clerical duties including photocopying, fax and mailing.
  • Maintain electronic and hard copy filing system. High level of accuracy expected.
  • Retrieve documents from filing system.
  • Handle requests for information and data.
  • Resolve administrative problems and inquiries.
  • Prepare written responses to routine inquiries.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Schedule and coordinate meetings, appointments for managers or supervisors.
  • Open, sort and distribute to appropriate location incoming correspondence.
  • Maintain office supply inventories.
  • Coordinate maintenance of office equipment.
  • Maintain records for petty cash and perform regular balancing of funds with Managing Director or person designated by Managing Director.
  • Perform other related duties as assigned or directed by the Managing Director.
  • Assist grounds personnel in locating grave locations for burials, entombments, inurnments, repair of any item associated with these locations (i.e. vases, markers, landscape, etc.). High level of accuracy expected.
  • Contact with Funeral Homes to complete interment paperwork and information in order to schedule a burial. High level of accuracy.
  • Schedule burials by placing pertinent information on calendars for Sexton prior to burial taking place.
  • Maintaining accurate records and spread sheets.

Education and Experience

  • Computer skills and knowledge of relevant software.
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
  • Knowledge of principles and practices of basic office management.

Key Competencies

  • Must be able to read and speak English.
  • Communication skills-written and verbal.
  • Planning and organizing.
  • Prioritizing.
  • Problem assessment and problem solving.
  • Information gathering and information monitoring.
  • Attention to detail and accuracy.
  • Flexibility.
  • Adaptability.
  • Customer service orientation.
  • Teamwork.

To Apply:

Email resume to [email protected].

Job Features

Job CategoryDiocese

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