Administrative Assistant

The Diocese of Grand Rapids Catholic Cemeteries is seeking candidates for an administrative assistant position for its Resurrection Cemetery office.

General Description:
Perform a wide range of administrative and office support activities for the managers and supervisors to facilitate the efficient operation of the organization.

Employee is expected to be courteous and have a professional demeanor towards all people they interact with.

• Meet with grieving families in the planning of a burial.
• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients.
• General clerical duties including photocopying, fax and mailing.
• Maintain electronic and hard copy filing system. High level of accuracy expected.
• Retrieve documents from filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments for managers or supervisors.
• Open, sort and distribute to appropriate location incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Maintain records for petty cash and perform regular balancing of funds with Managing Director or person designated by Managing Director.
• Perform other related duties as assigned or directed by the Managing Director.
• Assist grounds personnel in locating grave locations for burials, entombments, inurnments, repair of any item associated with these locations (i.e. vases, markers, landscape, etc.). High level of accuracy expected.
• Contact with Funeral Homes to complete interment paperwork and information in order to schedule a burial. High level of accuracy.
• Schedule burials by placing pertinent information on calendars for Sexton prior to burial taking place.
• Maintaining accurate records and spread sheets.

Education and Experience

• Computer skills and knowledge of relevant software.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.

Key Competencies

• Must be able to read and speak English.
• Communication skills-written and verbal.
• Planning and organizing.
• Prioritizing.
• Problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexibility.
• Adaptability.
• Customer service orientation.
• Teamwork.

To Apply:

Email resume to [email protected].